Role Overview The IT Sourcing Analyst is the central point of contact for the end-to-end IT procurement lifecycle. You will be responsible for the "PR-to-PO" journey, ensuring every Purchase Requisition (PR) is technically vetted, commercially optimized, and converted into a Purchase Order (PO) with speed and accuracy. This role requires a blend of administrative precision, vendor management skills, and a solid understanding of IT categories (Hardware, Software, and Services).

Key Responsibilities

 PR Review & Validation

• Act as the primary gatekeeper for all incoming IT PRs.

• Review requests for technical completeness, budget availability, and adherence to company IT standards.

• Work closely with internal stakeholders (IT Infrastructure, Security, DevOps) to clarify specifications before processing.

Strategic Sourcing & Quotation Management

• Identify and engage with approved vendors to solicit competitive quotes.

• Conduct "Three-Bid" analysis to ensure the best value for money without compromising quality.

• Negotiate pricing, lead times, and payment terms to drive cost savings.

. Lifecycle Management (PR to PO)

• Manage the workflow of PR approvals, ensuring no bottlenecks occur in the digital or manual sign-off chain.

• Convert approved PRs into formal Purchase Orders (POs) within the ERP system.

• Track the status of all open requisitions and provide regular updates to the requesting departments.

. Vendor & Contract Coordination

• Facilitate the onboarding of new IT vendors (collecting tax info, bank details, and compliance docs).

• Ensure that all purchases align with existing Master Service Agreements (MSAs) or Enterprise License Agreements (ELAs).

• Monitor vendor performance regarding delivery timelines and accuracy.

 Reporting & Record Keeping

• Maintain accurate records of IT spend and realized savings.

• Ensure all procurement documentation is audit-ready and organized.

• Provide month-end reports on PR turnaround time and pending commitments.

Required Skills & Qualifications

• Education: Bachelor’s degree in Business, Supply Chain, Information Technology, or a related field.

• Experience: 3+ years of experience in IT procurement, sourcing, or purchasing.

• Technical Savvy: High proficiency in ERP systems (e.g., SAP, Oracle, NetSuite, or Coupa) and Microsoft Excel.

• IT Knowledge: A foundational understanding of IT terminology (SaaS, On-prem, OEM, VAR, Cloud credits).

• Soft Skills:

  • Meticulous Attention to Detail: You catch the typo in a SKU before it becomes an expensive mistake.

  • Urgency: You understand that "system down" means the PR needs to move now.

  • Communication: Ability to explain procurement hurdles to technical teams and vice versa.

Success Metrics

• PR-to-PO Cycle Time: Average time taken from initial request to PO issuance.

• Cost Avoidance: Total savings negotiated against initial quotes.

• Accuracy Rate: Percentage of POs issued without requiring corrections or revisions.